We, EGG , want you to be familiar with how we collect, use, and disclose personal data (information that identifies you as an individual). EGG is committed to protecting the privacy of personal data it collects and processes. EGG will act in compliance with applicable data protection legislation.
Who is collecting and processing the personal data?
This EGG Privacy Notice (“Privacy Notice”) applies to personal data that EGG may collected directly from candidates during recruitment process or indirectly from third party when searching for potential applicant.
What is the legal basis for the processing of the personal data?
The processing of your Personal Data described in this policy is based on your consent for data that are directly collected from you and depending on the circumstances, on your consent, on the contractual necessity and/or on legitimate interests for data indirectly collected from third party.
What types of information do we collect?
EGG collects and processes information from you at various stages during recruitment process :
> Direct collection (from candidates)
>Obtained by the recruiter from a source
- documents and information provided spontaneously by the candidate (e.g., by sending an open application)
- documents (CVs, diplomas, identity documents, portfolios, letters of recommendation, etc.) provided by the candidate at the request of the recruiter
- written (personality tests, aptitude tests, situational tests, forms, etc.) and oral (job interview) responses from the candidate; if applicable, interview reports written by the recruiter and reproducing the candidate's responses
>"Derived" data, inferred by the recruiter
- results of evaluations of the candidate's answers (in the form of scores, grades, categories, various observations, etc.) by the employer or third parties
- reports of interviews, tests (personality, skills, etc.), role-playing exercises, etc., containing subjective assessments by the recruiter (e.g. on the candidate's presentation, self-confidence, professional qualities, etc.)
>Indirect collection (from third parties - referrers, social media, etc.)
>Obtained by the recruiter from a source
- references about the candidate obtained from third parties (former employers, colleagues in an internal process, professional relations, people who can be contacted and given as references by the candidate, etc.)
- consultation of third-party services (CV libraries, professional social networks, directories of former students or members of associations, collaborative platforms), obtaining references from former employers
- Verification of CVs, diplomas and professional experience via specialized service providers
>"Derived" data, inferred by the recruiter
- building candidate profiles from information available on open or non-open sources (search engine results, consultation of profiles and activities on social networks, searches, etc.)
Who is the personal data shared with?
We may share personal data with EGG employees only and we will use third party system to manage data. Here are the internal and external involved in the process of your personal data :
>Internals
- EGG - HR Department / Recruitment
- EGG - Business manager /Recruitment
>Externals
- LUCCA - Egg HR Saas application, data profil transfert when onboarding
https://www.lucca.fr/ Lucca - 13 Rue Martin Bernard, 75013 Paris, France
International transfers of personal data
When EGG shares personal data with its subsidiaries and third party service providers who process personal data on behalf of EGG, this could involve transferring personal data outside the European Economic Area (“EEA”). When personal data is transferred to another country it will continue to receive adequate protection through contractual or other arrangements put in place with affiliates and third party service providers.
Data security and integrity
We use reasonable organizational, technical, and administrative measures to protect personal data under our control. Unfortunately, no data transmission over the Internet or data storage system can be guaranteed to be 100% secure. Please do not send us sensitive information through e-mail. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), you must immediately notify us of the problem by contacting us at [email protected]. Please note that e-mail communications will not necessarily be secure and so you should not include confidnetial information in your e-mail correspondence with us.
When personal data is processed on behalf of EGG, access is limited to those who require access on a business need-to-know basis, personal data will be processed in accordance with the instructions of EGG, and those who have access are subject to a duty of confidentiality.
EGG has in place procedures to deal with any suspected personal data breach, and will notify individuals and any applicable regulator of a breach where they are legally required to do so.
Retention of personal data
If a candidates does not object, in writing or emailing, to the processing of their personal data, the personal data will be stored and processed by us as long as we deem it necessary with regards to the purposes stated above. Note that an applicant (User) may be interesting for future recruitment and for this purpose we may store Users’ Personal Data until they are no longer of value as potential recruitments. If you as a User wish not to have your Personal Data processed for this purpose (future recruitment) please send us a message at [email protected].
Please note that personal data collected will be deleted 18 months after the end of latest contact with candidates.
Legal rights
Under certain circumstances individuals can exercise rights under data protection laws. Individuals may exercise these rights relating to their own personal data or contact EGG for other data protection related questions by emailing [email protected].
EGG will require authentication of the identity of the individual wishing to exercise their rights under data protection laws.
Her are your legal and specific related to the recruitment process :
At anytime
Your rights
EGG intends to carefully address any request and/or claim from you, as well as carefully process personal data. You are entitled to file any claim or complaint before the relevant data protection authorities if the answer provided by EGG does not meet your expectations.
Relevant data protection authorities for France :
CNIL, 3 Place de Fontenoy, TSA 80715, 75334 PARIS CEDEX 07 or call +33 1 53 73 22 22
